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VidMedia

Wedding Photography & Videography in Toronto & GTA

Email: sales@vidmedia.ca

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WEDDING PREP FORM

Please fill out this form at least 1-2 weeks prior to your wedding day(s)

(Best Viewed On Laptop/Desktop)

A creative director from our team may get in touch to schedule a zoom call to go over any details once submitted if needed.

Client Info:

Your First & Last Name

Your Fiance's First & Last Name

The Email You Have Registered With Us

The Phone Number You Have Registered With Us

Emergency Contact Name, Relationship, and Number (for day of emergencies, if any)

Wedding Day Adresses/Location Info:

Bride Prep Location

Groom Prep Location

Name of Ceremony Location & the Address

Name of Reception Location & the Address

Name of Locaton & Address for the creative Photo Session (example: which park)

Event Dates/Timings

(any overage beyond the time coverage in your purchased package will be billable)

$349/h photography, $349/h videography

(includes additional editing time + business overhead expenses)

I understand that any time beyond the package will be billable to my booking. A VidMedia associate will always check up on the event date before heading out.

First Date Requested (or Wedding Day if single day booked) * required

Consecutive Timeslot for Day 1 (example: 12pm-10pm)

Second Date (if applicable)

Third Date (if applicable)

Consecutive Timeslot for Day 2 (if applicable))

Consecutive Timeslot for Day 3 (if applicable))

Fourth Date (if applicable)

Consecutive Timeslot for Day 4 (if applicable))

Any additional dates of coverage required?

IMPORTANT
form will not process without this upload

Upload a copy of your wedding itinerary including hourly timings and locations

Upload File

Will not submit if empty! (Max 15MB)

Photo/Video Production Logistics:

How Many of our Videographers are In Your Ordered Pakage?

How Many of our Photographers In Your Ordered Pakage? (if 1 photographer, please note that only 1 prep location can be covered (typically the bride's)

The Number of Total Guests You Are Expecting?

Will there be live microphones/a sound board set up during the ceremony/vows? *

Yes

No

Will there be microphones or a Sound board during the reception? If so, kindly let the DJ or in house AV team know to leave a MAIN RCA or quarter inch output source for us *

Yes

No

Will the ceremony take place indoors or outdoors? *

Indoors

Outdoors

Any offside performance/singing occurring during the ceremony to capture?

Which Table # or Area is assigned for the photo/film team throughout the reception? (please use the text “VidMedia” for any signage if needed

We're really good at our jobs and are always on watch BUT are there any specific requests or things to focus on that may be unnoticeable or not directly in view throughout the day?

If you have any other preferences, specific requests, or anything special we MUST have no matter what, let us know here and we will take care of you!

Bride & Groom:

Instagram Handles:

as we work throughout the editing weeks, we may tag content on Instagram featuring:

Photography (if not us)

Videography (if not us)

Makeup & Hair Company

Floral Designer and/or decor

Cake Company:

DJ Company

Wedding Dress Company

Suit Company

Wedding PlannerCo-ordinator

Do You Have a Photo Style Preference?

Bright/Airy

Vintage/Darker

Mix / VidMedia's Discretion

GROUP/FAMILY SHOT LIST (For Photos Only)

For The Formal Group/Family PhotoSession TimeSlot (usually after the ceremony)

Create and upload a list of every possible family photo combination for the formal portraits.

We will be following this to ensure nobody gets left behind 😊

Example:

1. Bride Suzy, Groom Jake, Father of groom, brothers of groom

2. Bride Suzy, Groom Jake, Father of groom (Mike), Mother Of The Groom (Maggie)

etc

Upload File

Final form will not submit if left EMPTY (max 15mb)

MIRROR PhotoBooth Logistics

(If ordered or Requesting Now)

VidMedia will add any selections to your original booking (+applicable tax)

Are You Hyping Up Your Party With Our Mirror Photobooth?

Which Mirror PhotoBooth Package Have You Ordered or Requesting?

Show Me This Product!

What time slot and date would you like to have the photobooth running? Example: Aug 29th from 5pm-7pm

The Venue's Wifi Name & Password for photobooth (contact your venue co-ordinator for this info)

Classy B&W or Colour?

Which PhotoBooth Backdrop Set Up Would You Like?

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WHILE YOU STILL CAN!

Last Minute Add Ons For Purchase (if not already included)

VidMedia will add any selections to your original booking draft (+applicable tax)

High Grade Seamless Wedding Photo Album

Show Me This Product!

Would You Like Us To MultiCamera Live Stream Your Ceremony and/or Reception?

Would You Like a LIVE camera feed to your reception screens?

Would You Like To Add a FULL LENGTH 45-60 Minute Wedding Video Edit? (if not already included)

Delivery Deadline Options of Finals:

Would You Like All of the FULL RAW unedited Video footage/files? *reminder that these get cleared 14 days after delivery of finals otherwise)

Would You Like a Social Medi Content Creator?

Would You Like a Same Day Video Edit made to play at your Reception?

If adding a same day edit, What time would you like it to play at the Reception?

Would You Like To Add Our AUDIO GUESTBOOK TELEPHONE?

$100 OFF ⬇️

Show Me This Product!

I understand that any travel outside of the GTA will be billable to my booking as per contract and locations.

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WEDDING PREP FORM

IMPORTANT *form will not process without this upload*

Show Me This Product!

Show Me This Product!

$100 OFF ⬇️

Show Me This Product!

IMPORTANT
form will not process without this upload